Privacy Policy – VolleyPort.com

1.0 - Beta Program

Date last updated: January 1st, 2026

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1. Introduction

This Privacy Policy explains how VolleyPort (“we”, “our”, “us”) processes personal data through the Beta version of our sports analytics SaaS platform, accessible via https://volleyport.com (“Platform”).

VolleyPort.com is a trademark used by Franken – van Caspel Beheer B.V., a private limited company registered in The Netherlands. Dutch law and the EU General Data Protection Regulation (“GDPR”) apply to all processing activities described in this Policy.

This Policy applies to all individuals interacting with the Platform, including athletes, trainers, coaches, clubs, teams, and spectators (“Users”). As this is a Beta environment, features and data processing operations may evolve. Any material change will be communicated.

2. Data We Collect

We may process the following categories of personal data:

2.1 Sports & Performance Data

• Match and training statistics (e.g., spikes, blocks, rotations, errors)
• Athletic performance metrics (speed, reaction time, load indicators)
• Technical/tactical event data

2.2 Training & Usage Information

• Training session duration, intensity, exercises
• User‑submitted notes, evaluations, ratings, comments

2.3 Account & Identity Data

• Name, e‑mail address
• Team or club affiliation

3. Purpose of Data Processing

We process personal data to:

• Provide sports statistics, insights, and analytics
• Support Beta testing and improve system accuracy
• Maintain security and stability of the Platform
• Enable communication with Users regarding the Beta program
• Conduct research and aggregate performance analysis (in anonymized form)

No personal data is used for automated decision‑making with legal or similarly significant effects.

4. Legal Basis (GDPR)

For:

4.1 Consent

• Athletes using the platform independently
• Voluntary submission of certain data (including sensitive data)

Consent may be withdrawn at any time.

4.2 Legitimate Interests

For:

• Clubs, trainers, coaches analyzing performance data
• Platform development, debugging, and Beta improvement
• Security and fraud prevention

We always balance legitimate interests against User rights.

4.3 Contractual Necessity

For:

• Providing the Platform to teams, clubs, or stichtingen participating in the Beta
• Delivering requested features and services

5. Data Sharing

5.1 Service Providers

We may share data with trusted third‑party service providers assisting with hosting, analytics, and communication. They are contractually obligated to protect data confidentiality and security.

5.2 Authorized Users

Coaches, team administrators, or clubs may access athlete data only if they have explicit permission under their role and access rights.

5.3 Legal Compliance

We may share data when required by Dutch or EU law.

We never sell personal data.

6. International Data Transfers

If data is stored or processed outside the EU/EEA, the transfer is safeguarded with:

• EU Standard Contractual Clauses (SCCs), or
• Adequate country decisions

7. Data Retention

• Data is retained for the duration of the Beta Program.
• When the Beta ends, personal data is deleted, anonymized, or returned, depending on account type.
• Security logs may be stored longer where legally required.

8. Security Measures

Although the Platform is in Beta, we implement reasonable technical and organizational measures, including:

• Encryption (where feasible)
• Access controls and authentication
• Ongoing evaluation of security measures during development

9. Rights of Users (GDPR)

Users have the right to:

• Access their personal data
• Rectify inaccuracies
• Request deletion (“right to be forgotten”)
• Restrict or object to processing
• Withdraw consent
• Receive data in portable format (data portability)

Requests can be made via the contact details below. Responses are issued within one month.

10. Children's Data

We do not knowingly process personal data of individuals under 16 years without verified parental or guardian consent.

11. Contact

For questions, requests, or complaints regarding personal data, contact:

• Email:privacy@volleyport.com
• Address: Franken – van Caspel Beheer B.V., Seoellaan 12, 2152KK Nieuw-Vennep, The Netherlands

12. Trademark Notice

VolleyPort and VolleyPort.com are trademarks used by Franken – van Caspel Beheer B.V. Unauthorized use of these marks is prohibited.